Case study / Escape rooms
1game master instead of threeEscape rooms usually need a game master watching every room, which makes staff the biggest running cost. Rooms of Adventure, launching soon, asked us to build the software that changes that math.
Client: Rooms of Adventure
The problem
Staff are the biggest cost.
A traditional escape room needs a game master for every room or two: watching cameras, giving hints, resetting puzzles, keeping groups on schedule. On a busy night that means three people on shift, on top of booking software and paper waivers.
What we built
Four builds, one system.
The website is live now at roomsofadventure.com. Rooms of Adventure has not opened yet.
The website, roomsofadventure.com.
The public site where groups find the rooms, read what to expect and book. Built to show up in local search for escape rooms.
A booking platform.
Groups pick a room and a time, pay online and get reminders.
A compliance and waiver system.
Collects every signed waiver before the group arrives and keeps the records organized for each booking.
A custom game master app.
Every live room on one screen: timers, cameras, puzzle progress and hint requests. It flags the group that is stuck, so one person can run the whole building.
This is the game master app
Every room, one screen.
The game master view, running on sample data.
- 1Every live room on one screen
Timers, cameras, puzzle progress and hint requests for each room, side by side.
- 2The stuck group is flagged
When a group stops making progress, their room is called out so the game master looks there first.
- 3One person runs the building
With every room visible and the stuck group flagged, one game master covers a shift that used to take three.
The result
Three shifts become one. The software is a one-time build, and the owner projects it will save more than $80,000 a year in payroll and software fees.
Rooms of Adventure has not opened yet, so these are projections, and we will update this page with real numbers after launch. How the number was worked out: the yearly cost of the game master positions the app replaces, plus the monthly fees for off-the-shelf booking and waiver software that the custom platform makes unnecessary.
- $80K+
- projected savings a year
- 4
- builds: website, booking, waivers, game master app
- Launching soon
- so the numbers are projections
What is your biggest running cost?
If it is people doing work a screen could help with, we can probably cut it. Get in touch and walk us through a busy day.